Bordereaux & Premium Processing: Turning MGA Accounting Chaos into Audit-Ready Order

Why Bordereaux Still Breaks Even the Smartest MGAs

For MGAs, wholesalers, and coverholders, bordereaux reporting and premium reconciliation sit at the heart of delegated authority operations, and at the center of the most painful spreadsheets.

Each carrier wants a different format. Each program has a different commission structure. Mid-term endorsements, cancellations, and reinstatements distort totals. By the time finance finally balances a report, the next month’s cycle has already started.

Expert Insured changes that rhythm. It brings bordereaux generation, premium posting, and reconciliation under one governed process. Instead of static Excel files, you get a live ledger tied directly to the Policy Lifecycle Management engine, every issuance, endorsement, or cancellation automatically reflected in reporting.

What True Bordereaux Automation Looks Like

Automation in bordereaux isn’t about pushing CSVs faster; it’s about producing defensible, carrier-ready reports that tie directly to real policy events.

1. Program-Specific Templates

Each program and carrier can have its own bordereaux template, down to column labels and validation logic. New templates can be cloned or versioned without development work.

2. Real-Time Data Feeds

As new business, endorsements, or renewals are completed in Policy Lifecycle Management, those transactions post instantly into the bordereaux data layer. No double entry, no lag.

3. Commission Splits & Adjustments

Complex commission structures, split percentages, contingent bonuses, clawbacks, are configured once and applied automatically. Adjustments flow downstream to finance.

4. Exception Handling with Ownership

Items that don’t balance appear in an “Exception Queue” with responsible users, SLA timers, and audit reasons. Finance can clear exceptions without chasing operations.

5. Automated Remittance Reports

When it’s time to remit to carriers, Expert Insured compiles net premiums, commissions, fees, and taxes into a pre-formatted, carrier-approved report, no manual pivot tables.

Premium Processing: The Hidden Multiplier in Delegated Authority

Premium processing touches more than accounting. It impacts trust with carriers, clarity with producers, and the ability to scale new programs.

Integrated Ledger and Policy View

Each posted transaction links directly to its source policy. Click a carrier statement line, and see the policy, endorsement, or reinstatement that created it.

Installments, Reversals, and Write-Offs

Installment plans and adjustments are handled by workflow logic, not memory. All financial events are timestamped and reversible with approvals.

Journal Entries and Export

Finance teams can export journal entries to their general ledger system or ERP with mapped accounts. No re-keying, no misalignment.

Carrier Confidence

Carriers see reconciled bordereaux with matching totals, which directly supports audit compliance and improves renewal negotiations.

Connecting Operations and Finance Through One Lens

When the underwriting team issues a policy, or when Endorsements & Midterm Changes occur, finance automatically knows. Every operational event triggers its financial counterpart, creating a single version of truth.

That’s the foundation of real policy-to-premium traceability, a requirement in every delegated authority audit.

Even reconciliation exceptions become intelligence: which programs cause the most adjustments, which carriers require more clarifications, and where process friction costs the most time.

Beyond Spreadsheets: From Reactive to Predictive

Manual bordereaux processes are reactive, they report what already went wrong.
Expert Insured’s analytics layer turns that data into prediction:

• Flag policies likely to mismatch next month.
• Spot carriers whose reconciliation delays affect cash flow.
• Benchmark internal SLA compliance.
• Compare earned vs. written premium by carrier in real time.

By linking bordereaux automation with Renewals Automation, MGAs can even forecast premium renewals and carrier revenue distributions months in advance.

Compliance and Audit Readiness

Bordereaux reports are often the first thing auditors request, and the hardest to defend. With Expert Insured, every total, adjustment, and exception is backed by verifiable evidence.

• Field-level change logs with timestamps and user attribution.
• Versioned bordereaux exports for every submission cycle.
• Digital sign-off trail for approvals and remittances.
• On-demand “Evidence Pack” exports by program or carrier.

This capability links seamlessly with Compliance & Audit Readiness, ensuring all financial and operational data align.

Integration: From Rating Engines to Accounting Systems

Bordereaux automation is only as strong as its integrations. Expert Insured connects natively with:

• RQB for real-time quote and bind data.
• AI BPO layer for document ingestion and validation.
• Accounting systems (QuickBooks, Sage, NetSuite, etc.) for downstream posting.
• Carrier portals through API or SFTP for automated submission.

The same API framework powers COI issuance, endorsements, and renewals across your delegated authority stack.

The Business Impact: Control, Cash Flow, Confidence

MGAs adopting integrated premium processing see tangible outcomes:

• Faster carrier payments: clean bordereaux means fewer reconciliation holds.
• Reduced re-work: data entered once flows everywhere.
• Audit readiness: full traceability from policy event to remittance.
• Better relationships: transparent, accurate reporting earns carrier trust.

By embedding bordereaux within lifecycle automation, Expert Insured turns a monthly pain point into a continuous, reliable process.

Getting Started

Most MGAs begin with one carrier or one program. Expert Insured’s implementation team maps your existing bordereaux structure, defines validation rules, and automates reconciliation. Within weeks, you’ll replace manual uploads with scheduled, verified reporting.

Request a Demo or Start a Pilot to see how your next bordereaux cycle can run itself.

Frequently Asked Questions

Can I use different templates for each carrier?
Yes, templates are configurable per carrier or program, including field logic and validation rules.

What about endorsements and cancellations?
Those are auto-posted from Policy Lifecycle Management, no manual reconciliation.

How are commission splits handled?
You can define rules for base, contingent, or tiered commissions.

Can finance export data to our GL?
Yes. CSV and API integrations connect to most accounting systems.

Is this compliant with delegated authority audits?
Yes. Every bordereaux line can be traced to its originating policy and approval record.

Continue exploring how Expert Insured connects operations and finance:

• Billing & Commission Accounting, see how money movement aligns with bordereaux data.
• Renewals Automation, learn how upcoming renewals predict premium flows.
• Compliance & Audit Readiness, build evidence packs from day one.

And revisit the full product overview: Expert Insured Platform →