Transaction History and Audit Trail for Insurance Premium Accounting

Many MGAs and wholesalers rely on Applied Epic to manage policies, endorsements, and daily operations. Epic is a powerful management system. What it is not designed to do is run complex insurance premium accounting. Premium Accounting integrates with Applied Epic to allow organizations to keep Epic as their management system while running insurance-specific premium accounting without spreadsheets, custom exports, or manual reconciliation.

Why Accounting Breaks Inside Applied Epic

Applied Epic is built for agency and MGA operations.

It excels at:

  • Policy administration and workflow
  • Endorsements and servicing
  • Producer and account management

Premium accounting introduces challenges that Epic is not designed to handle:

  • Agency bill and direct bill accounting in parallel
  • Partial and out-of-order payments
  • Installments, premium finance, and return premium
  • Allocation of commissions, fees, and taxes
  • Reconciliation and audit traceability

As a result, accounting teams often export data from Epic and rebuild logic in spreadsheets.

How Premium Accounting Works With Applied Epic

Premium Accounting integrates with Applied Epic as an external premium accounting engine.

The integration model works as follows:

  • Policy and transaction data is ingested from Applied Epic
  • Insurance-specific premium accounting logic is applied in Premium Accounting
  • Invoices, payments, allocations, and balances are tracked in a dedicated premium subledger
  • Clean, structured results are synchronized to your general ledger

Applied Epic continues to manage operations. Premium Accounting manages premium accounting. To understand this approach in more detail, see how organizations replace insurance accounting without changing their management system.

What Gets Tracked Outside of Epic

Premium Accounting tracks the financial detail that accounting teams need but operational systems do not provide.

This includes:

  • Invoice-level premium detail
  • Payment application and allocation outcomes
  • Receivables and payables by carrier and producer
  • Installments, premium finance, and adjustments
  • Netting and settlement activity
  • Full transaction history with audit trail

This allows Epic data to remain operational while accounting data becomes trustworthy and explainable.

Designed for MGA and Wholesale Accounting Teams Using Epic

Accounting teams using Applied Epic often face:

  • Spreadsheet-driven reconciliation
  • Manual month-end processes
  • Difficulty explaining balances during audits

Premium Accounting addresses these issues by:

  • Replacing spreadsheet logic with rules-based allocation
  • Providing transaction-level traceability
  • Supporting close, audit, and carrier reporting
  • Reducing manual effort and risk

This gives accounting teams confidence without disrupting operational users of Epic.

Works With Your Existing Accounting Ledger

Premium Accounting integrates with the accounting ledger you already use.

Supported ledgers include:

  • QuickBooks Online
  • NetSuite
  • Xero
  • Workday

Premium Accounting synchronizes insurance-ready results to the ledger, allowing Epic users to maintain clean financial reporting without forcing Epic to act as an accounting system. For a broader view, see how Premium Accounting integrates with insurance management systems and accounting ledgers.

Who This Integration Is For

The Applied Epic integration is ideal for organizations that:

  • Use Epic as their primary management system
  • Manage agency bill and direct bill business
  • Rely on spreadsheets for premium reconciliation
  • Want better accounting without replacing Epic

It is most commonly adopted by MGAs and wholesalers evaluating insurance premium accounting software to support growth and operational complexity.

FAQs

Modern Premium Accounting for P&C MGAs and Wholesalers

Accurate allocations, full traceability, and audit-ready reporting - without agency accounting workarounds.

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