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Many MGAs and wholesalers rely on QuickBooks Online as their general ledger. QuickBooks Online is reliable, widely adopted, and familiar to accounting teams. What it is not designed to handle is the complexity of insurance premium workflows. Premium Accounting integrates directly with QuickBooks Online, allowing MGAs and wholesalers to keep QuickBooks as their general ledger while running insurance-specific premium accounting outside of spreadsheets.
QuickBooks Online is built for general accounting.
It assumes:
Insurance premium accounting breaks those assumptions.
Accounting teams must manage:
Without an insurance-specific layer, these realities are handled in spreadsheets outside of QuickBooks.
Premium Accounting acts as a dedicated premium subledger that sits alongside QuickBooks Online.
The integration model is simple and proven:
QuickBooks remains the system of record for financial reporting and close. To understand why this architecture works, see how organizations replace insurance accounting without changing their management system.
Premium Accounting synchronizes insurance-ready financial outcomes to QuickBooks Online.
This includes:
This approach reduces manual journal entries and increases confidence in QuickBooks balances.
Accounting teams use QuickBooks because it is familiar and efficient.
Premium Accounting makes QuickBooks more usable for insurance by:
This allows controllers and accounting managers to rely on QuickBooks without forcing it to do what it was never designed to do.
While many MGAs and wholesalers use QuickBooks Online, Premium Accounting is not limited to it.
Premium Accounting is designed to synchronize with multiple accounting ledgers, including:
This flexibility allows Premium Accounting to scale with organizations as they grow in size and complexity, including larger MGAs and wholesalers running enterprise finance systems. For a full overview of supported systems, see how Premium Accounting integrates with insurance management systems and accounting ledgers.
The QuickBooks Online integration is ideal for organizations that:
It is most commonly adopted by MGAs and wholesalers evaluating insurance premium accounting software to replace manual processes.
Accurate allocations, full traceability, and audit-ready reporting - without agency accounting workarounds.